Open and Save As dialog boxes

When you open a document, work book or presentation or save one of these files the Office program will go to the Documents folder or the last folder you have used, just as in previous Office versions. We discovered in the lesson today that the appearance of the dialog boxes has changed a little in 2007 and there are some new features which I describe in more detail:

These dialog boxes now have an Address bar where you can write the file path of the document.  To move to the Address bar press Alt+D, just as in Explorer. The address is selected. If you cannot remember the entire file path you can for example write C:\ and then look in the folder list for the appropriate folder.
Next to the Address bar is a Search box (press Tab from the address bar). You can use the Search field to find a document if you can't remember the location or find a folder (sometimes very useful!). Write the name of the document. As you type all the documents with this name will appear in the Folder list.

Under the Address bar is a Toolbar (press Tab from the Search box). The toolbar has 3 buttons: Organize, View and New Folder, you can use Left and Right arrow to navigate between the buttons as in other toolbars. Use Down Arrow to open the menus for these buttons. Under Organize you can change the layout of the dialog box,  for example remove the Navigation pane which I would recommend. Under View you will find Options for how the folder list is displayed (icons, list, details etc.). Here you will need to press PageUp and PageDown to make the choice.

Under the toolbar to the left is the Navigation pane if this has not been removed, and to the right the headings for the folder list (name etc.) and the folder list itself. Under the folder list you will find the File Name, and File Type fields as before. This part of the dialog box is very similar to previous Office versions.

The keyboard commands for accessing these dialog boxes are unchanged: Ctrl+O to open a document, Alt+F,A or F12 to Save As, and Ctrl+S to Save.

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